PAW Board Descriptions

PAW BOARD POSITIONS

Disclaimer: Position descriptions are not part of the bylaws or policy manual of PAW.

 

President (Board member, elected position)

President – This is a position of overview, philosophy, and control. The President represents PAW to the general public and is the “figurehead” for the organization. The President ensures the smooth running of the Board; handles staffing issues that cannot or should not be handled at the committee level; watches for emerging problems that threaten PAW’s ability to carry out its mission; oversees the associations PAW makes with other organizations, whether they are organizations that handle our animals, deal with our finances or publicity, or are linked to our website, making sure our associations are consistent with PAW’s philosophy and mission; determines the show schedule, working closely with the Dog, Cat, and Volunteer Coordinators; and reviews each issue of the quarterly PAW Shakes newsletter prior to publication. The President can call together a committee to serve the purpose of delegating some of the responsibilities that fall under his or her leadership. This position requires strong leadership skills, motivation, good judgment, effective communication skills, and the ability to anticipate and address problems.

 

Vice President (Board member, elected position)

Vice President – The Vice President is the visionary of the group. This person is free to set up a committee that can seek out new and dynamic ways to market the animals, make connections with other organization around the country, spearhead a one- and five-year plan and make sure that Board and volunteers are working together to meet the mission of the organization. This position requires enthusiasm for PAW’s mission, motivation, creativity, and effective communication skills.

 

Secretary (Board member, elected position)

Secretary – The Secretary is a general “switchboard operator” for the organization. He or she will head the communications committee, which is responsible for internal and external communication for the organization, publicity, and administrative functions. Such activities of this committee include but are not limited to: maintaining the volunteer directory, updating the email list-server, ensuring the phone lines are staffed, public relations, production of the PAW Shakes quarterly newsletter, archiving current versions of all standardized PAW documents, forms, legal and educational documents, archiving of signed volunteer and foster certifications (legal forms), and Board meeting minutes, issuing PAW THIS WEEK, and distributing PTW and other general messages via e-mail and U.S. mail to the all active volunteers. This position requires effective communication and organizational skills, as well as attention to detail.

 

The Secretary oversees the following non-elected positions:

  • Phone Line Monitors
  • Public Email Monitors
  • PAW Shakes Newsletter Editor
  • Media Contacts/Publicity
  • Advertisements for Shows
  • Equipment Inventory Administrator
  • PAW Archive Administrator
  • PAW THIS WEEK Editor and Distributor
  • PAW List Server Administrator
  • PAW Website Administrators
  • Volunteer Information/Support Clerk

 

Treasurer (Board member, elected position)

Treasurer – The Treasurer is the one who makes sure the finances are in order, bills are paid on time, and all IRS and State-required tax reports are filed on time. He or she prepares PAW’s financial statements and keeps the financial records and books up to date (or oversees these functions), keeps in close contact with the Fundraising Chairperson regarding revenue, and monitors boarding and medical bills. The Treasurer keep the list of all PAW financial donors, insures that donation notifications are sent to all donors in a timely manner, and shares the latest donor list with the PAW Shakes newsletter mailing coordinator. This position requires advanced accounting and financial-planning skills and experience, attention to detail, and effective communication skills.

 

The Treasurer oversees the following non-elected positions:

  • Accountant (CPA)
  • Donor List Administrator
  • Tax Receipts Administrator
  • Thank-you Note Administrator
  • Insurance Issues Advisor
  • Legal Language Advisor

 

Five at-large (elected) Board positions:

 

Cat Coordinator

The Cat Coordinator heads up a committee that handles all matters relating to the intake, housing, health, and marketing of our current PAW adoptive cats, including but not limited to: maintaining weekly contact with all the cat volunteers, identifying cats that come into the program and arranging fostering for these cats as available, arranging rides and handlers for the shows, troubleshooting difficult adoptions/foster issues, approving medical care for the cats, delegating cat-related activities to members of the cat group, reporting progress and problems to the Board, and maintaining the archives of signed cat adoption contracts, applications, and medical records for PAW cats.

 

The Cat Coordinator oversees the following non-elected positions:

  • Cat Foster Advisor/Coordinator
  • Cat Foster Mentors (team)
  • Cat Intake Coordinator/Medical Coordinator
  • Cat Give-Up/Rehoming Counselor
  • Cat-show Coordinator
  • Cat Email Monitors (shares oversight with Secretary)
  • Cat Phone Line Monitors (shares oversight with Secretary)
  • Cat Adoption Kit Administrator
  • Cat Applications Administrator
  • Cat Adoption Contracts Administrator
  • Cat Database Administrator

 

Dog Coordinator

The Dog Coordinator heads up a committee that handles all matters relating to the intake, housing, health, and marketing of our current PAW adoptive dogs, including but not limited to: maintaining weekly contact with all the dog volunteers, identifying dogs that come into the program and arranging boarding and fostering for these dogs as available, arranging rides and handlers for the shows, troubleshooting difficult adoptions and foster issues, approving medical care for dogs, delegating dog-related activities to members of the dog group, reporting progress and problems to the Board, and maintaining the archives of signed dog adoption contracts, applications, and medical records for PAW dogs.

 

The Dog Coordinator oversees the following non-elected positions:

  • Dog Foster Advisor/Coordinator
  • Dog Foster Mentors (team)
  • Dog Intake Coordinator
  • Dog Intake Authorizers (team)
  • Boarded Dog Release Authorizers (team)
  • Dog Applications Coordinator/Administrator
  • Dog Adoption Follow-Up/Customer Service Coordinator
  • Dog Behavioral Information Librarian/Counselors
  • Dog Give-Up/Rehoming Counselor
  • Dog-Show Ride Coordinator
  • Dog Medical Coordinator
  • Dog Medical Records Administrator
  • Dog Adoption Contracts Administrator
  • Dog Database Administrator
  • Dog Email Monitors oversight (shares oversight with Secretary)
  • Dog Phone Line Monitors (shares oversight with Secretary)
  • Dog Adoption Kit Administrator
  • Cruelty Investigators

 

Fundraising Chairperson

This person coordinates all the events that bring in revenue. He or she coordinates current fundraising activities such as yard sales, raffles, and other events; pursues grant applications; researches and develops new fundraising opportunities; prepares donor appeal letters; and reaches out to the media where appropriate to appeal for community support of PAW. Works closely with other Board members in determining appropriate fundraising activities within PAW’s mission. Ensures that event proceeds are forwarded to PAW Treasurer promptly. This position requires motivation, creativity, excellent communication skills, research skills, and the charisma to get potential donors interested in supporting PAW.

 

The Fundraising Chairperson oversees the following non-elected positions, projects and functions:

  • Concession stands (BaySox and others)
  • Basket Bingo
  • Car Washes
  • Candy Sales
  • Yard Sales
  • Entertainment Book Sales
  • T-shirt Orders and Sales Coordinator
  • Appeal Letters/PAW Shakes inserts
  • Corporate Sponsors/Business Liaisons development
  • Adoption Kit advertisement sponsors
  • Internet promotions/Igive.com/Helping.org/others
  • Virtual Adoptions/Pet Sponsorships Coordinator
  • United Way Campaign
  • Combined Federal Campaign
  • Maryland Charities Campaign
  • Grants
  • Coordinating speakers for fundraising appeals

 

Volunteer Coordinator

This person is an wide-ranging resource for new and experienced volunteers and fosters, especially volunteers who help out at shows. The Volunteer Coordinator insures that new volunteers (including volunteers who also foster) are oriented to PAW policies, receive PAW instructional guides, and have read and completed PAW legal forms. Forwards all new volunteer information and completed legal forms to the Secretary. Spearheads foster and volunteer recruiting efforts. Develops and manages innovative volunteer opportunities. This position requires excellent people skills (dealing with volunteers’ concerns and questions on a one-to-one basis), including the ability to educate and mentor, communicate, and follow through on individual volunteer concerns.

 

The Volunteer Coordinator oversees the following non-elected positions:

  • Dog Buddy Program Coordinator
  • Volunteer Orientation
  • New-volunteer Buddy Coordinator
  • Recruiting/scheduling/coordination of show information table staff and floaters
  • Show Set-up/Clean-up Coordinator
  • Dog-show Volunteer Coordinator (works with Dog-Ride Coordinator)
  • Dog Album/Notebook

 

Outreach Coordinator

The Outreach Coordinator spearheads efforts to educate the public in Responsible Pet Ownership (RPO) and advocate sound governmental and private industry policies and practices affecting companion animals and their homeless counterparts. Responsibilities include: development, production, and update of RPO/educational materials based on current research on pet care and humane issues; contacting school boards for new seminar venues, negotiating with County, school, and other officials regarding the content of the presentations, and developing and maintaining contacts with County and community officials; scheduling, recruiting volunteers, and staffing PAW’s participation in community events and presentations at adoption shows, schools, and other venues; representing PAW at legislative hearings and other government meetings; writing letters to government officials and private industry officers to promote sound policies; and maintaining contacts with other animal welfare groups for joint efforts. The Outreach Coordinator works closely with other Board members in determining appropriate Outreach activities within PAW’s mission. Education and advocacy work is closely connected with publicizing PAW’s presence in the community; in this capacity, Outreach Coordinator contacts the media and acts as a spokesperson for PAW. This position requires excellent research and communication skills, attention to detail, and the drive to follow through on initiatives.

 

The Outreach Coordinator oversees the following non-elected positions:

  • Festival/parade/publicity event Coordinator
  • Responsible Pet Ownership Presentation Planner/Coordinator
  • Letter-writing/Advocacy Team Leader
  • Regional Animal-Related Task Force Representative
  • Humane Education Document Administrator
  • Community Relations
  • Liaison with Fellow Humane/Rescue Groups
  • Dog Tip Editor
  • PAW Partner/Business Development Coordinator
  • PAW Partner School/Youth Coordinator